Maintains official council records, drafts meeting agendas, records meeting minutes, and publishes public notices for all regular and special meetings.

Coordinates advisory board appointments, tracks member terms, and manages administrative meeting records for city boards.

Provides current municipal district boundary maps to help residents identify their voting districts and elected city representatives.

Processes open records requests under the New Mexico Inspection of Public Records Act (IPRA) and provides access to official city documents.

Serves as a liaison for municipal records and administrative communications related to the Santa Teresa Port of Entry.